Feeling confused about white-label coworking apps? Not sure what the difference is between white-label apps and in-app branding offered by some coworking software providers?
You’re not alone. Let’s clear that up and find a solution that’s best for your coworking space:
What is white-label coworking software?
White-label software is a tool made by another company that looks like it was built exclusively for your business. For coworking spaces, this means using an app from a coworking management software provider and customizing it to match your brand.Â
But there’s an important difference between a pure white-label app and in-app branding (offered by most coworking software providers), and it’s easiest to explain with mobile apps:
- A pure white-label mobile app means that your coworking app is listed in the App Store or Google Play under your coworking space’s name, with your logo and colors. Even though the app is built by a coworking software provider like Archie, your members will only see your brand when they download and use it. This option usually comes as an extra add-on.
- A branded mobile app with in-app customization allows you to still use your own logo and color scheme inside the app, even if the app is listed under the provider’s name. With Archie, these branding options are already included in the standard plan, so you don’t need the full white-label upgrade to make the app feel like your own. And it’s not just the mobile app: this kind of branding also works across the web app, meeting room tablets, and visitor check-in screens.Â
So, while having your own app listing gives the most branded experience, the built-in customization tools still let you create a great branded look and feel for your members.
Key features of white-label coworking software
White-label coworking software comes with all the features you’d expect from a coworking app, just with your custom mobile app name, icon, and your branding all over it. Your members can use it to:
- Book desks and meeting rooms
- Pay for their memberships
- Check in when they arrive
- Sign up for events
- Chat with other members
The only difference is that you don’t have to build any of it yourself. A coworking software provider takes care of the tech side, you just get a fully working app that looks and feels like your own.
You can also customize many of them to fit your space. Set your own prices, create different membership plans, and add the resources you offer. If branding matters to you, a white-label coworking app is definitely a smart choice.
Benefits of white-label coworking software
1. Improved brand recognition
With a coworking management software’s white-label app, your logo, brand colors, and company name are everywhere: on the app icon, in the app store, and inside the app itself. Every time your members book a room or pay for a membership, they see your brand, not someone else’s.
2. Reduced development time
Having a coworking mobile app is great for your members, but building a custom app from scratch takes months (and a lot of money). White-label apps are good to go; they’ve already been tested and used by other coworking spaces. It’s a much faster and easier way to get an app up and running.
3. No app maintenance issues
Maintaining an app is a full-time job. You need developers, designers, testers, and ongoing tech support. With a white-label app, updates, bug fixes, and new features are all taken care of for you. This gives you more time to focus on running your space.Â
How much does a coworking white-labeled mobile app cost?
A white-labeled coworking mobile app usually costs between $85 and $150 per month, depending on the provider. This price lets you use an app that’s fully branded with your logo, name, and colors, so it looks like you built it yourself. Your members can download it from the App Store or Google Play just like any other app, but everything they see is your brand.Â
Best white-label coworking software
#1 Archie
Archie offers one of the best white-label coworking mobile apps. You can get a fully branded app with your logo, name, and colors. It’ll show up in the app stores under your brand name.Â
Here’s what Archie’s mobile app can do:
- Desk and room booking: Members can reserve desks or meeting rooms right from their phone.Â
- QR code check-in: The app supports quick coworking space check-ins via QR codes.
- Community engagement: The app features a community feed and shows who plans to be in the space on certain days and where people are sitting.Â
- Event management: Members can browse upcoming events, sign up, and stay informed about what’s happening in your space.
- Billing and payments: Members can easily pay directly through the app for memberships, room bookings, or extra services.
- Member support: The app has a built-in support feature so members can send questions or issues to your team.
💰 Pricing for Archie’s coworking software starts at $165/month for up to 100 active members. Mobile apps (Mobile, Rooms, and Kiosk) are free, but custom-branded white-label coworking apps for iOS and Android start at $90/month.
#2 Optix
Optix offers a well-designed, easy-to-use mobile app that you can fully brand:
- Room and desk booking: Let members quickly book rooms or desks anytime from their phone.
- Direct messaging: Help your community connect and message each other easily.
- Issue reporting: Members can report any issues directly in the app.
- In-app purchases: Sell items like snacks, coffee, or office supplies straight through the app.
- Billing and invoicing: Members can pay for bookings or memberships using their phone.Â
- Push notifications: Keep your members in the loop with alerts about events or announcements.
đź’° Optix starts at $197/month (billed yearly) and includes 50 active users, room and desk booking, resource management, billing, analytics, integrations, and access to their marketplace. You can also add extras like a white-labeled mobile app (from $85/month), visitor management (from $42/month), and more active users as your space grows.
#3 OfficeRnD
OfficeRnD offers a fully customizable white-label coworking mobile app that looks and feels like your own. You can add your logo, colors, and content, and the app shows up in the App Store and Google Play under your brand.Â
- Resource booking: Members can quickly reserve desks, meeting rooms, or other spaces from the app.
- Door access: The app works with smart locks, so members can unlock doors using their phones.
- Community engagement: There’s a built-in member directory to help people find and connect with others in the space.
- Member profile management: Members can update their information, check invoices, and manage payments all in one place.
- Support and communication: Members can submit support requests, read helpful guides, and get important updates via push notifications.
💰 In the past, OfficeRnD listed public tiers starting around $165/month for a single location with 100 members, but nowadays, you need to contact the team for a custom quote. A branded (white-label) mobile appcomes at an additional cost that’s not shown on the website either.
#4 Nexudus
Nexudus offers a white-label version of its mobile app called Passport. The customized app will show your name, logo, and brand colors. It works on both Android and iPhone, and your members can download it just like any other app. It includes everything the regular Passport app offers, plus a few extras like door access system integration.Â
- Community engagement: Members can chat in discussion boards, join conversations, leave comments, and send private messages.
- Members’ directory: There’s a member directory where users can search for others by name, company, industry, or skills to network and connect.
- Event management: Members can check out upcoming events, reserve spots or buy tickets, and keep up with what’s happening in the space.
- Workspace booking: Need a meeting room or a desk? Members can book it in just a few taps by choosing the date and time they need.
- Profile management: Members can update their personal info, change notification settings, and manage their account in the app.
- Billing and payments: Members can view their invoices and make payments directly through the app.
💰 Nexudus has flexible pricing based on how many active members you have. Plans start at around $150/month for up to 80 members. If you want a white-label mobile app with your branding, it costs an extra $150/month for every 1–5 locations. So, if you have up to 5 locations, it’s $150. If you have 6–10, it’s $300, and so on.
#5 Spacebring
Spacebring has a white-label app with all the core features you’ll need. Members download an app with your logo, colors, and name directly from the App Store or Google Play.
- Workspace booking: Members can reserve desks, meeting rooms, or private offices right from their phone with real-time availability.
- Push notifications: You can send custom notifications with your own branding to members.
- Community features: Members can browse a directory, see who’s in the space, and connect with other members through messaging and community boards.
- Event registration: Browse upcoming events, register for workshops or networking sessions, and get reminders before they start.
- Billing and invoicing: Members can view invoices, make payments, and manage their membership plans all within the app.
- Custom content: Add your own announcements, resources, or helpful guides to keep members informed and engaged.
- On-demand access: External users can use the app to book spaces or services within your space.
đź’° Spacebring’s pricing starts at about $186/month for up to 100 members and includes core features like booking, billing, and member management. The white-label mobile app is available as an add-on starting at $118/month for the first location, plus $89/month for every extra location. Exact USD pricing may vary slightly because billing is based in EUR.
#6 Coworks
Coworks provides a white-label mobile app that’s fully customizable with your branding and focuses more on community engagement. Your members get an experience that feels like your brand, with your logos and colors.
- Desk and room reservations: Members can book hot desks, dedicated desks, or meeting rooms with a simple tap, seeing live availability across your space.
- Access management: The app works with Sentry, allowing members to unlock doors using their phones without needing physical keys or cards.
- Member directory: Help your community connect through a searchable directory that lets members find each other by skills, interests, or companies.
- Event calendar: Members can view all upcoming events, workshops, and networking sessions, then register or RSVP directly in the app.
- Announcements and updates: Send push notifications and in-app messages to keep your community informed about important news, changes, or opportunities.
- Credits and billing: Members can track their usage credits, view invoices, and process payments without leaving the app.
đź’° Coworks pricing starts at $149/month and includes member management, booking tools, billing, and integrations. The white-label mobile app is offered as an add-on, with pricing available upon request based on your specific needs and number of locations.
Get your white-label coworking app
If you want the most branded experience possible, a true white-label mobile app is hard to beat. Having your own app name and icon in the App Store or Google Play can make your coworking space feel more established and professional, especially for larger or premium communities.
That said, a fully white-labeled app is not always necessary. For many coworking spaces, in-app branding is more than enough. You still get your logo, colors, and brand feel across the mobile app, web app, room tablets, and visitor check-in screens, without paying extra for your own app listing.
The right choice really depends on:
- How important app store branding is to you
- Your budget and growth plans
- How polished you want the member experience to feel
- Whether you want to avoid extra add-ons early on
If you are looking for a solution that gives you strong branding out of the box, with the option to upgrade to a full white-label app later, Archie is a solid place to start. You can brand the experience from day one, and only add the white-label mobile app if and when it makes sense for your space.
Berenika Teter
Archie's Content Manager, fueled by filter coffee and a love for remote work. When she’s not writing about coworking spaces and hybrid workplaces, you can probably find her exploring one.
